EVENT PLANNING SERVICES

Finding the Right Place

If you’re considering Central Indiana for your upcoming expo, trade show or other event, look no further than Hendricks County.

Less than 30 from the Indianapolis International Airport and Interstate-465, the Hendricks County 4-H Fairgrounds & Conference Complex boasts over 30,000 square feet of indoor event space, with a unique set of outdoor options.

In addition, the Embassy Suites Hotel & Conference Center in Plainfield, IN is 10 minutes from the airport and also offers over 30,000 square feet of event space as well.

Whether you choose the Fairgrounds or the Embassy, we can offer you a number of free services to streamline your event planning, and driver visitors to your event.

Event Marketing Services

When you book in Hendricks County, you have complimentary access to expert help.

Marketing Content Creation

• Pitch meeting walking through strategy and content
• Coordinated and paid marketing campaigns via VHC social media and website channels
• Blog content promoting the event
• Guidance on how to acquire media and PR coverage for the event
  • Media planning
  • Media contacts
  • Press release creation

Photography and Videography

• VHC can provide a photographer to provide photos and videos of the event, if availability and event size make sense

Event Services

• Up-to-date visitor guides, containing all there is to do in Hendricks County
• Visitor handouts with a QR code providing local attractions and restaurants

Event Review

• After your event is over, we will provide an overview of attendance, hotel bookings, marketing content value and a dataset on how many people were reached.
  • Reach
  • Social media/blog content engagement
  • Marketing dollar value

Ways We've Helped Events

EXPO AND TRADE SHOW SUCCESS STORIES  

Visit Hendricks County has helped event organizers plan their events, expos and trade shows for years. To give you an idea of what we can do, we'd like to share some of our most recent success stories. 

Geek Meet Indy

Hendricks County 4-H Fairgrounds and Conference Complex

Just want to thank everyone at the Visit Hendricks County team for their help with putting the show out there and getting more eyes on it. We doubled our attendance from the previous year. One thousand people attended this year's geek meet and it couldn't have happened without you and everyone's hard work. We will be returning next year.

- Eric Murphy, Event Organizer, The Geek Meet Indy

Rubber Stamp Show

Hendricks County Fairgrounds 7 Conference Complex

It was one of the top three shows in the past 21 years!  Thank you very much for all your advertising efforts.  I look forward to working with you on all future shows.

- Steve Lindeman, Event Organizer, Rubber Stamp Show

Indiana Fishing Expo

Hendricks County 4-H Fairgrounds & Conference Complex

In 25 years of organizing this show the best decision I ever made concerning its future existence was? Moving it to Hendricks County. The community is amazing. The businesses, the people, the fairgrounds have all treated us like we were part of their community.

The business relationship forged with the Visit Hendricks County has been simply amazing. I was diagnosed with cancer earlier this year. The staff sent emails checking on me and my progress. They sent a card with all of their signatures wishing me well and a speedy recover.

We do 3 different shows in other parts of the state and have never gotten this kind of reception. We get genuine hospitality. Y'all should be proud of your community and the people that work to make it a destination! Thank you for having us!

– Ray Rigby, Event Organizer, Indiana Fishing Expo